A Quick Guide to Understanding the ISPS Code

August 4, 2025 By Yodaplus

In today’s global shipping landscape, protecting vessels, ports, and maritime trade routes has become just as important as ensuring safe navigation. One of the most important frameworks supporting this goal is the ISPS Code, a security-focused addition to existing maritime regulations.

The ISPS Code (International Ship and Port Facility Security Code) was introduced by the IMO (International Maritime Organization) under the SOLAS Convention. Its purpose is to enhance maritime security by setting standards for ships and port facilities across international waters. For shipowners, crew, and port operators, understanding and complying with the ISPS Code is vital for shipping compliance and overall vessel safety.

 

What Is the ISPS Code?

The ISPS Code outlines how ships and ports should prepare for and respond to threats such as piracy, terrorism, or sabotage. It applies to all cargo ships over 500 gross tonnage, passenger ships, mobile offshore units, and port facilities serving international voyages.

The code ensures that all parties involved in shipping adopt proactive security procedures. This includes preparing ship documents like Ship Security Plans, appointing Ship Security Officers, and installing ship security alert systems.

 

How the ISPS Code Works

The ISPS Code introduces a structured security model:

• Security Levels: Defines different levels of security based on threat assessments. 
• Ship Security Assessment (SSA): A process to identify security risks for each vessel. 
• Ship Security Plan (SSP): A documented guide for responding to security threats. 
• Security Training: Ensures crew members are trained as per STCW (Standards of Training, Certification and Watchkeeping) regulations. 
• Port Facility Security Plan (PFSP): Similar to the SSP, but designed for ports. 

All these requirements fall under the broader umbrella of maritime documentation and must be made available during inspections such as Port State Control checks or Sire Vetting audits.

 

The ISPS Code and Other Maritime Regulations

While the ISPS Code focuses on security, it operates alongside other global IMO regulations such as:

• SOLAS: Ensures ship construction, equipment, and operations follow safety standards. 
• MARPOL: Protects the environment by controlling ship-based pollution. 
• ISM Code: Focuses on safety management systems for ships and shore-based companies. 
• COLREGs: Offers rules for navigation and avoiding collisions. 

Together, these codes create a network of standards for maritime compliance. For example, during audits, authorities may ask for both a Fire Control Plan and a Ship Security Plan as part of standard shipping documents.

 

Why ISPS Code Matters for Compliance and Safety

Security threats do not always give warnings. The ISPS Code makes sure every vessel is ready with proper measures. A ship following the code is less likely to face delays, fines, or detention during Port State Control inspections.

It also improves communication between vessels and ports during emergencies. By aligning with other codes like ISM Code, HSEQ standards, and ISGOTT for tanker operations, the ISPS Code supports both safety and efficiency in maritime operations.

 

Document Intelligence and the ISPS Code

Managing various forms of shipping documentation can be time-consuming. Each ship carries a wide set of required records, ISPS-related documents, SOLAS certificates, MARPOL checklists, COLREGs compliance logs, and more.

Manual tracking creates room for error, especially during audits. This is where document intelligence solutions can help. By digitizing and organizing ship documents, these tools make it easier to stay compliant with changing rules and streamline inspection readiness.

 

How OceanDocs by Yodaplus Helps

OceanDocs, a solution by Yodaplus, was built to meet the rising demand for smarter shipping compliance. It brings all critical maritime documentation into one digital platform, organized, searchable, and accessible during onboard operations and audits.

Whether it’s ISPS Code-related documents, ISM Code records, MARPOL logs, or Port State Control checklists, OceanDocs simplifies everything. It enhances document intelligence, reduces last-minute scrambling, and supports both vessel safety and maritime environmental compliance.

For shipping companies that want better visibility, security, and operational control, OceanDocs is a reliable partner in your compliance journey.